Positive Business Writing Techniques

Business writing requires a different approach to structure and style than other types of correspondence. Whether you are writing cover letters; advertisements, brochures, client correspondence, or sales reports, following positive business writing techniques will enhance your documents.  These techniques will create clear and to-the-point material over a wide range of scenarios.

English writing software like WhiteSmoke helps to provide immediate feedback on sentence structure, grammar, and punctuation. When writing any type of communication within a business environment, certain skills are necessary to create letters that generate results. A few of the most important writing tips and techniques for businesspersons to remember include but are not limited to:

Maintain the same fonts and styles for major portions of text throughout the entire document. In addition, avoid graphics or pictures behind text and limit the use of bolded or italic words and sentences, as they may be difficult to read.

Limit headlines and subheadings to fewer than 20 words. Main headings should be positioned between two-thirds and three-quarters from the top of a page and text should be left justified in most business documents.

Reports should include the following:

The report should close with appendices or indexes as necessary, resource information, and acknowledgments. Remember to run the document through a grammar checker! Following the preceding guidelines will help to improve your business writing anytime, anywhere.

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