How to write a complaint letter

Read this page and learn how to write a complaint letter.  Get tips for complaint letter writing from WhiteSmoke, the all-in-one writing solution, and then write and proofread your own letter with our handy writing tools.  Use our spell check, English grammar check, punctuation check and other innovative features like the extensive online dictionary and thesaurus to write a letter of complaint that will get you the result you want!

You may have one of various reasons for writing a complaint letter.  Common types of this writing include complaint letters to an airline or hotel, business complaint letters, consumer complaint letters, or restaurant complaint letters.  You will also find complaint letters written that are related to work, like boss (or employer) and employee complaint letters.  No matter the type of complaint letter you need to write, the following guidelines will help you write an effective one.  When you write using these tips, you will not need to see a sample complaint letter or complaint letter template because you�ll have all of the information you need.

�    Remember when you learn how to write a complaint letter is that most mistakes aren�t made on purpose.  Businesses and individuals want to clear up problems quickly so customers and people they�re in touch with are happy.  Keep the tone as friendly as possible.
�    Find and contact the individual who has the authority to do something about your problem.  Be sure to use the correct spelling of the contact�s name, his/her title, and the complete address.  Insert this information according to the proper format, as well as an appropriate greeting, etc.
�    Keep your letter short and to the point.
�    Include all details that are relevant to your specific complaint, like the date and time the problem happened; names of people involved, your name and correct contact information; steps you have taken to fix the problem; your feelings and experiences; what action you specifically want to be taken; how the company or individual will benefit by solving the problem for you.
�    Keep the original complaint letter, and send out copies.  Keep all correspondence from your end and letters you receive from the other party/parties involved.
�    Give the other party time to respond, but follow up with another letter if you do not receive a response after a month.

By keeping these tips in mind, you will know how to write a complaint letter that will get results.  Write a brief, straightforward letter that addresses the problem objectively and respectfully, and get your problem solved.

Don�t forget the final, important step in writing a letter of complaint � proofreading.  Without this step, your English writing might have mistakes that will cause misunderstanding, or your readers will think you are not intelligent (and don�t deserve help in solving your problem).  WhiteSmoke online writing software gives you the tools you need for perfect punctuation, following English grammar rules, and correct spelling.  Find the right words for expressing yourself when you use synonyms from our thesaurus, and check definitions for precise writing with our online dictionary.  Access all of this writing help in just one click from any application on your computer, and start using WhiteSmoke now to write an effective complaint letter.